Applications Review

The goal of an Application Portfolio Assessment is to look beyond day-to-day operations and evaluate your systems as well as your business processes to decide where improvements should be made, and what can be rationalized.

Objectives:

Get visibility into all applications used in the organization.

  • Create, in a single repository, a comprehensive inventory of applications
  • Get a clear view of how applications support the business
  • Identify and reduce risks

Assess the application portfolio to identify rationalization projects

  • Understand how and where applications are used, and by whom.
  • Identify redundant applications, Understand the applications that are critical and the ones to be retired or modernized. Assess the impact of change

Transform applications to consolidate the application.

  • Reduce application costs
  • Improve business alignment
  • Keep IT systems flexible for new business projects
  • Regiment and impose better governance on the application portfolio

Process Steps:

Step 1.

Create a detailed inventory of applications. This requires application stakeholders to provide accurate information on their applications by

  • Identifying existing sources of information, such as spreadsheets, CMDBs, existing APM tools, IT asset management tools, and any existing collection process.
  • Providing the domain architect with business value and usage data using a collaborative approach though interviews and relevant questionnaires.
  • Validating the data collection process and the information collected by having stakeholders and subject matter experts verify it.

Step 2.

Enrich the application inventory.

  • This data will be linked to business capabilities and technologies that will be gathered in the discovery phase of the other areas to perform impact analysis. We also add other perspectives such as application costs, deployments, lifecycles, supported processes and risks.

Step 3.

Analyse the collected data and rank the applications.

  • Eliminate Applications with little value or impact on the business, may be rarely used, not critical, replaceable by any existing application, or have excessive maintenance costs
  • Tolerate: Applications with functional shortcomings and low business value, but with no major technical issues or low maintenance costs
  • Modernise: Applications adding real value to the business, but with poor operational performance –failing to meet technological standards, require re-engineering the application platform, or needing a code review (also the case for candidates to be moved to the cloud)
  • Invest: High value for the business or high technical efficiency.

Step 4.

Update the portfolio roadmap.

Deliverable:

Accurate and complete application portfolio